AMAC
  • 28-Jul-2017 to 26-Sep-2017 (PST)
  • Consulting
  • Marietta, GA, USA
  • Full Time

 

Job title

Administrative  Assistant

Reports to

Senior Vice President

 

Job purpose

  • Provide a high level of secretarial and administrative support to our Senior Vice President  and Office Manager, including but not limited to:

 

Duties and responsibilities

 

  • Schedule and coordinate meetings, conference calls and events with internal and external parties, assisting with all necessary arrangements as needed.
  • Calendar management for the Senior V.P.
  • Prepare and Edit PowerPoints presentations
  • Expense reporting
  • Interact with physicians & hospitals to collect necessary documents for projects
  • Accurately enter data into spreadsheets; double checking to make sure no mistakes
  • Ensure all documents, letters, briefings and other materials are in final format, including but not limited to grammar, content, substance and accuracy.
  • Develop systems that organize and structure the work of upper management.
  • Assist Office Manager with any basic bookkeeping responsibilities as needed.
  • Run errands as needed.
  • Assist Office Manager with basic Human Resource functions.
  • Any other projects or administrative tasks as requested.

 

Qualifications/Skills

 

  • High School diploma, GED or relevant work experience plus must have 5 years experience with Upper Level Management.
  • Ability to multi-task and work within deadlines.
  • Exceptional written and oral communication skills.
  • Must possess a team attitude personality with a willingness to help others
  • Professional demeanor and telephone manner essential.
  • Critical thinker with strong eye for accuracy.
  • Advanced PowerPoint; Intermediate Excel; Advanced Word
  • Proficiency with digital devices and files and an aptitude to quickly learn new technologies.
  • Must have a get it done attitude and be able to recognize when people need help.
  • Self motivated; driven

 

Working conditions

 

  • Extended hours may be necessary several times a year during government regulation releases.
  • Office Environment
  • 8:00 am 5:00 pm M-F; some flexibility

 

AMAC
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